Ph.D. Colloquium

The goal of the Ph.D. colloquium

The overall aim of the Ph.D. colloquium is to connect Ph.D. students to the data science communities, whether their focus is classical computer science or social science-oriented analytical approaches. During the colloquium, you will meet other Ph.D. students, young researchers who have just finished their PhDs, and experienced scholars. The colloquium will host 6-8 students and 6-8 faculty members. The initial network of students and faculty that the colloquium provides will serve you well during the main conference – and hopefully in the years to come. The colloquium aims to establish a nice and comfortable environment, where you will feel welcome and free to not only present and receive feedback on your research, but also address a wider range of questions concerning your Ph.D. experience overall. Apart from offering feedback on your research questions, related work, theory, methods, and intermediate results, the colloquium also aims to stimulate reflections on your motivation, research perspective, and future implications of your work on practice and research, as well as how you can contribute – also already in an early stage – to the community.

How the colloquium will work

The Ph.D. colloquium will be highly interactive. You will not present your research, contrary to what is normal at most research conferences. Another Ph.D. student will present your paper and students will have prepared questions for the presentation of your work. In this way, you will learn how your written work is perceived by others and hopefully, you will see your work from new perspectives – or, where it needs to be clarified. Furthermore, at least one faculty member will be specially appointed to comment on your paper. This presentation format ensures a high level of engagement among students and faculty.

For whom is the colloquium?

We welcome all Ph.D. students within the wider field of computer science, data science, or social science, the latter with a substantial computer science/data science component. Ideally, student participants will have completed one or two years of doctoral study or progressed far enough in their research to have a structured proposal idea and some preliminary findings, but have not reached the stage of defending their dissertations. We expect that students at this stage of the study will gain the most value from feedback on their work.

Requirements for applications

a) a research paper that describes your research,
b) a short CV,
c) a personal letter of motivation to participate in the colloquium, and
d) proof of current enrollment in a Ph.D. program

The research paper should follow the provided template, be single-authored, and not exceed 8 pages in total. The CV and personal statement combined should not exceed two pages. There is no formal format for the short CV or the letter. The four documents must be merged into one PDF file in the order a, b, c, and d before uploading it to the conference management system.

a) The paper content follows a generic thesis structure, including abstract, keywords, introduction with a research question, related work, theory, methodology, and preliminary results. To make this colloquium most beneficial for the remaining work on your Ph.D., we want you to extend your methodology and the results sections. In the methodology section, we ask you to elaborate on your motivation, perspective, philosophy, research design, data collection techniques, and analytical framework. In the results section, we ask you to present your preliminary results and elaborate on the future impact of your results on practice (for instance, recommendations for practitioners in your field) and research (for instance, disclosure of needs for new research areas). We recommend allocating four pages to abstract, keywords, introduction, and related work as well as to theory and four pages to methodology and preliminary results.

b) A brief personal CV of your prior education, work experiences, personal interests, leisure time activities, family status, etc. The CV is aimed to facilitate curiosity and informal contact with other colloquium participants.

c) The personal statement (approx. one page) should include your research motivation, your stances related to your research, and the future achievements you hope to realize, whether it’s within research, teaching, industry, an NGO, etc. This could also include your vision of future global work. Furthermore, your statement should include 2-3 specific questions that you want the colloquium participants to focus on during the presentation of your research.

d) The proof of current enrollment in a Ph.D. program needs to be in form of an official university/organization-issued document.

Submitting

The submission is done through the main conference website. Once the submission is open, you can find the link here (soon to be added).

Your submission will be reviewed by the chairs of the doctoral colloquium and may have to be revised according to review comments before final acceptance. Upon acceptance, you will receive further instructions for preparing the camera-ready paper, the Ph.D. colloquium, and the draft program.

The accepted papers at the Ph.D. colloquium will not be published in the conference proceedings, so you can later on, including the in-depth feedback during the colloquium, re-use the material to form a conference or journal paper out of it.

Regarding the preparation of the research paper (part a), please use either the provided Word template or LaTeX template. Concerning the other documents, there is no strict format. Please note, that stated page limitations do apply.

You can submit your proposal here – Please be aware that some problems have been reported concerning AdBlockers under Firefox. You might have to disable them in order to see/access the submission page.

Please provide all documents in a single .zip file.

Admission and benefits

The Ph.D. colloquium chairs admit participants to the doctoral colloquium based on a submitted research proposal/contribution. Admitted doctoral students are required to make academic contributions to the doctoral colloquium (no sit-ins only). Admitted doctoral students are also required to make service contributions to the overall conference organization (typically in the amount of four hours per student, for example, for staffing the reception desk, taking pictures, or helping with other aspects of the conference organization). Upon admission as a doctoral student to participate in the colloquium, the conference organization will in return:

  • Waive the conference registration fee (exception: the registration fee will not be waived, if an admitted doctoral student is the author or co-author of a full research paper accepted for the conference proceedings)
  • Fully cover the expenses for attending the conference dinner

Important Dates and Timeline

Application Submission Deadline Ph.D. Colloquium:February 05th, 2023
Notification of Acceptance:March 06th, 2023
Submission of Camera Ready Paper:April 2nd, 2023
Conference, with the Ph.D. colloquium on May 1st, 2023May 1st – 3rd, 2023

Ph.D. Colloquium Organizers and Chairs

  • Gabriela Viale Pereira (UWK)
  • Peter Haber (SUAS)
  • Philipp Rehm (FHVB)
  • Ross King (AIT)